How to Sync Google Calendar with Trello

Aug 25, 2023

Efficiency is key when managing tasks and schedules, especially in today's fast-paced world. Google Calendar and Trello are two popular tools that individuals and teams use to streamline their workflows and stay organized. Combining the power of both platforms can enhance your productivity even further. In this article, we'll guide you through the process of syncing Google Calendar with Trello, enabling a seamless integration of your tasks and events.

Why Sync Google Calendar with Trello?

Syncing Google Calendar with Trello offers several advantages. First and foremost, it allows you to view your tasks and events in one place, reducing the need to switch between applications. This integration is particularly useful for project management, as you can link Trello cards with specific time-bound events on your calendar. Additionally, this synchronization ensures that you don't miss any important deadlines or appointments.

Steps to Sync Google Calendar with Trello

Follow these steps to successfully sync your Google Calendar with Trello:

Step 1: Obtain the iCal URL from Google Calendar

  1. Open Google Calendar.

  2. On the left-hand side, locate the "My calendars" section.

  3. Find the calendar you want to sync and click on the three dots (Options) next to it.

  4. Choose "Settings and sharing."

  5. Scroll down to the "Integrate calendar" section.

  6. Copy the "Secret address in iCal format" link.

Step 2: Add the iCal URL to Trello

  1. Open your Trello account and select the board you want to sync.

  2. Click on the "Show menu" button (three horizontal lines) on the right side of the board title.

  3. Choose "Power-Ups" from the menu.

  4. In the Power-Ups directory, search for the "Calendar" Power-Up and enable it.

  5. Once enabled, click on the "Settings" option within the Calendar Power-Up.

  6. Click "Add Calendar Feed" and paste the previously copied iCal URL.

  7. Customize the settings, such as selecting the board and list for the events, and choose whether to show due dates.

Step 3: Syncing Events

Now that you've set up the synchronization, your Google Calendar events will be displayed within Trello. Each event will be associated with a card on the board you've chosen. You can drag and drop cards between lists to update the due date on your calendar.

Tips for Effective Syncing

  • Color-Code Events: Use labels or categories to color-code Trello cards based on the events they represent. This makes it easier to identify the nature of each task at a glance.

  • Two-Way Sync: Remember that this integration is one-way, meaning changes made in Google Calendar won't reflect in Trello. However, changes made in Trello may affect due dates on your Google Calendar.

  • Regular Updates: Check and update both Trello and Google Calendar regularly to ensure that your tasks and events are accurately represented.

Syncing Google Calendar with Trello is a smart move for anyone looking to streamline their workflow and stay on top of tasks and events. By following the simple steps outlined in this article, you can integrate these two powerful tools to create a cohesive and efficient task management system. Whether you're a solo professional or part of a team, this synchronization can make a significant difference in your productivity and organization.

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